- ⬇ Free Download
- 📋 What’s Inside
- 🚀 How to Use
- 🔧 Customize
- 📊 Tracking Methods
- 💡 Excel Tips
- ❓ FAQ
- 💬 Comments
Download a free Excel template to track multiple projects from one dashboard. Includes visual bar charts, Gantt chart, automated progress calculations, and multi-project task management. Works in Excel 2016–365 and Google Sheets.
Free Multiple Project Tracking Template Excel: Download Now
This Multiple Project Tracking Template is a free spreadsheet that lets you manage all your projects from one central location. Includes a visual dashboard with bar charts and Gantt chart, automated progress calculations, and organized task management.
- Visual Dashboard: Bar charts and Gantt chart update automatically, giving you a real-time overview of every project’s status.
- Automated Progress Tracking: Enter task completion percentages and the template calculates overall project progress, remaining days, and task breakdowns instantly.
- Multi-Project Task Management: Assign tasks to specific projects, set responsible team members, define start dates and durations — all in one organized sheet.
What’s Inside This Template
This template includes three sheets — Dashboard, Projects, and Tasks — each designed to give you full visibility and control over your project portfolio.
Dashboard Sheet
The Dashboard provides an overview of all your projects with visual charts and a Gantt chart for tracking any selected project.
- Projects Bar Chart: Quick visual overview of progress across all projects.
- Project Selection Dropdown: Select a specific project to view its details.
- Overall Project Progress: View the completion percentage of the selected project.
- Task Completion Breakdown: Tasks categorized by status — Not Started, In Progress, and Completed.
- Gantt Chart: Visual timeline showing all tasks for the selected project.
Projects Sheet
Enter and manage details for all your projects in one table. Aggregated columns update automatically based on your task entries.
- Project Name: Identify each project clearly.
- Tasks: Total number of tasks associated with the project.
- Start / End: Earliest start date and latest end date across all tasks.
- Days: Total estimated days required to complete the project.
- % Progress: Overall completion percentage calculated from individual tasks.
- Remaining: Estimated days until project completion.
Tasks Sheet
Define and manage individual tasks within each project. This is the core data entry sheet that drives the Dashboard and Projects views.
- Project: Assign each task to a project using the dropdown menu.
- Task: Name and describe each task clearly.
- Responsible: Assign ownership to a team member.
- Start Date: Planned start date for the task.
- Days Req.: Estimated number of days to complete the task.
- Progress: Update the completion percentage (0–100%) as work progresses.
Each sheet is connected through Excel formulas — data entered in the Tasks sheet automatically feeds into the Projects sheet and Dashboard.
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How to Use This Template
Getting started takes just a few minutes. Follow these steps:
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Download the TemplateClick the download link above to get the free Excel file. Open it in Excel (2016 or later) or Google Sheets. See our guide on creating a new workbook.
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Add Your ProjectsOpen the Projects sheet and enter your project names. Leave the aggregated columns blank — they populate automatically from the Tasks sheet.
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Add Your TasksSwitch to the Tasks sheet and list all tasks for each project. Assign each task to a project using the dropdown, set a responsible person, start date, and estimated days.
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Update ProgressUpdate the progress percentage as work is completed. The Dashboard and Projects sheet recalculate automatically.
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Review the DashboardUse the bar chart for a portfolio overview, or select a specific project to see its Gantt chart and task breakdown.
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Share and CollaborateDistribute the file to your team so members can update their own tasks. See our guide on opening multiple workbooks.
For individual projects that need deeper planning, use our Project Plan Template to define tasks and Gantt chart timelines, then transfer the summary into this multi-project tracker.
How to Customize This Template
Create a dedicated sheet for each project with goals, stakeholders, and detailed notes. Our Project Charter Template provides a ready-made structure.
Apply colors to differentiate projects, highlight priority tasks, or indicate completion status. Excel’s Conditional Formatting makes this easy.
Set up conditional formatting rules: red for overdue, yellow for in-progress, green for completed. Apply to the Progress column on both Tasks and Projects sheets.
Add columns for budget tracking, risk assessment, or resource allocation as your needs grow.
For complex projects, use a Work Breakdown Structure Template to decompose tasks into subtasks before entering them here.
Methods for Tracking Multiple Projects
The best approach depends on the number of projects, team size, and level of detail you need.
Portfolio Dashboard
What this template uses. All projects in one view with summary metrics. Drill into any project’s tasks and Gantt chart. Best for 5–20 projects.
Separate Sheets per Project
Each project gets its own worksheet with a master summary pulling data. Best for 3–8 complex projects needing individual project plans.
Master Task List
All tasks across all projects in one flat list, tagged by project. Use filters to view by project, person, or deadline. Best for small teams with many small projects. See our Action Items Template.
Gantt Chart Consolidation
All project timelines on a single combined Gantt chart. Shows overlaps and resource conflicts. Use our Gantt Chart Templates or the built-in Gantt on this Dashboard.
| Scenario | Best Method |
|---|---|
| 5–20 projects, need overview | Portfolio Dashboard (this template) |
| 3–8 complex projects, need detail | Separate Sheets per Project |
| Many small projects, small team | Master Task List |
| Need to see timeline conflicts | Gantt Chart Consolidation |
Single Project vs Multiple Project Tracking
• Managing one project with 20+ tasks needing a detailed Gantt chart
• The project requires in-depth resource allocation or budget management
• You need a standalone document for a client or stakeholder
• The project has a dedicated team that doesn’t overlap with others
→ Project Plan Template
• Managing 3+ projects simultaneously and need a portfolio view
• You need to see cross-project deadlines and scheduling conflicts
• One person or team works across multiple projects
• Leadership needs a high-level status report across all active projects
→ Download This Template
Use a Project Plan Template for detailed planning of each project, then feed the summary data into this multi-project tracker for the portfolio view. Start each project with a Project Charter, break it down with a WBS Template, build the detailed plan, then track everything at the portfolio level here.
Excel Tips for Multi-Project Tracking
The Tasks sheet uses a dropdown to assign tasks to projects. To add new projects, update the source list in the Projects sheet first. Data → Data Validation → Allow: List. Excel Features guide.
Create a summary row totaling tasks, days, or progress across all projects using =SUMIFS(). See our Formulas and Functions reference.
Color-code progress: red for 0%, yellow for 1–50%, light green for 51–99%, solid green for 100%. Apply to both Tasks and Projects sheets.
Shortcuts: Ctrl+D fills down, Ctrl+; inserts today’s date, Tab moves to next cell. Small time-savers that add up across dozens of tasks.
For 15+ projects: View → Freeze Panes. Keep headers visible while scrolling. Worksheet guide.
Use Excel Macros to generate weekly status reports, archive completed projects, or send email reminders for overdue tasks.
Common Mistakes When Tracking Multiple Projects
- Not updating regularly: Set a recurring time (weekly or bi-weekly) to update all project progress. Stale data leads to bad decisions.
- Tracking too much detail: Keep detailed task breakdowns in individual project plans. Use this tracker for summaries.
- No clear ownership: “Marketing team” isn’t accountable — assign a specific name to every task.
- Ignoring cross-project dependencies: Use the Gantt chart view to spot overlapping timelines and resource conflicts.
- Not defining “done”: Define acceptance criteria in your project charter.
- Using one file for everything: Create separate files for detailed planning (WBS, Schedule). Feed summaries back here.
Frequently Asked Questions
How to manage multiple projects effectively?
Use a centralized template, define clear goals for each project, update progress regularly, and maintain consistent communication. Start each project with a project charter.
What is the best way to track multiple projects in Excel?
A dedicated template with dashboards, Gantt charts, and task tracking — like this one. It keeps all project data in one place with visual clarity for reporting.
How can I create a Gantt chart for multiple projects?
This template includes an integrated Gantt chart that updates automatically. For standalone Gantt charts, see our Gantt Chart Templates.
How many projects can I track in this template?
Works comfortably with 5–20 projects and hundreds of tasks. For 20+ projects, consider splitting by department with a master summary sheet.
Can I use this template in Google Sheets?
Yes. Standard .xlsx file that opens in Google Sheets. Some conditional formatting may need minor adjustments.
What’s the difference between this and the Project Plan Template?
The Project Plan Template manages one project in depth. This tracker gives you a portfolio view across many projects. Use both together.
How do I add a new project?
Add the project name to the Projects sheet. Then add tasks in the Tasks sheet, assigning each to the new project via the dropdown. The Dashboard includes it automatically.
Can I track project budgets?
Add a “Budget” column in Projects and “Cost” column in Tasks, then use =SUMIFS() to aggregate costs per project. For dedicated tracking, see our Budget Templates.
Why use Excel for project management?
Accessible, cost-effective, customizable, and integrates with Office tools. Handles tasks, resources, budgets, and timelines. See our What is Excel guide.
Related Templates
Project Plan Template
Plan individual projects with tasks, timelines, and Gantt charts.
Project Charter
Define project scope, objectives, and stakeholders.
WBS Template
Decompose projects into hierarchical task structures.
Project Schedule
Build detailed project timelines and milestone schedules.
Gantt Chart Templates
Visualize project timelines and task dependencies.
Action Items Template
Track action items and next steps across your projects.
Ready for Professional Project Power?
Need advanced dashboards, resource leveling, and workload capacity tools? Check out our Premium Project Templates.
Super easy to use Free Multiple Project Tracking Template is really a lifesaver. Thanks for sharing such useful spreadsheet for free
We are glad it helped! You’re very welcome!
i want to add more projects but i cant could you please help my
Hi,
Please check the below link, you can add nay number of the records here!
Simple Multiple Project Tracking Excel Template
Hope this helps!
Hi, this sheet loads as protected. Is there a password required to Unprotect?
You can get the Unprotected templates here:
Here is the link to get Unprotected Multiple Project Planning Template
This template has made managing multiple projects so much easier. Thank you!
Thank you so much! I’m thrilled to hear it’s helping you stay organized. Let me know if you need anything!
Can this template handle over 20 projects at a time?
Yes, the template can handle multiple projects efficiently. Let me know if you need tips for customization!
This template has saved me so much time managing my projects. Thank you!
We are so glad to hear that! If you have any suggestions, we would love to hear them!
The Free Multiple Project Tracking Template is incredibly helpful! It’s easy to use and makes tracking multiple projects a breeze. Highly recommended for anyone looking to stay organized and manage tasks efficiently!
Thank you for your feedback! We’re so glad to hear that the Multiple Project Tracking Template has been helpful for you. We hope it continues to assist you in staying organized and managing your projects effectively. If you have any suggestions or need further assistance, feel free to reach out!
can you track resources leave and partial allocation to a task or project? i.e. one resource may be working on a few projects simultaneously?
Yes, you can create same task and assign to a different person of project resource.
Does the Gantt chart update automatically as tasks are completed?
Yes, the Gantt chart updates dynamically based on task progress. Let me know if you have any questions!
Hi, can this template assigns a task to different projects? i.e. Project 1 owner can track the progress of task A under another person, and task A belongs to both Proj 1 and Proj 3
Hi, You can create separate list of Tasks, then create drop down list (using Data Validation) to assign the same tasks to the different project. This method is handy when you have common list of tasks for multiple projects.
Hope this helps!
PNRao
How many projects can the paid version handle ? This one- Multiple Project Tracking Excel Template. Will I able to delete your copyright from the paid version ?
The paid version can handle any number of projects, limited only by Excel’s technical limits.
The file includes a License sheet for transparency and compliance. We recommend keeping it for your records — you’re allowed to hide the License sheet, but not remove it.
You are free to customize the following sheets to suit your needs:
•Dashboard, Projects Summary, Data Sheet
You may also remove the Intro sheet if you no longer need it.
I want to buy premium version
Please check the below templates:
👉 Simple Multiple Project Tracking Excel Template – Premium
👉 Premium Project Management Templates
Thanks
PNRao
Does the template work with Excel for Mac?
Yes, the template works seamlessly with Excel for Mac.
Can the Gantt chart be adjusted to display hourly tasks instead of daily?
Currently, it’s set for daily tasks, but you can modify it for hourly tracking. Let me know if you need help!
The color-coded progress bars make tracking so much easier!
I’m so glad to hear that! Visual clarity is key to efficient project management.
Can I link this template to other Excel sheets for automation?
Yes, you can use formulas or macros to link this template to other Excel files for automation.
Does this template support tracking team member workload?
Yes, you can add a workload tracker to the Tasks or Projects sheet to monitor team assignments.
Can I add a priority column to the task list?
Yes, you can easily customize the Tasks sheet to include a priority column.
Does the progress percentage auto-calculate based on task completion?
Yes, the template auto-calculates progress based on task completion percentages entered in the Tasks sheet.
Can I use this template to track resources across multiple projects?
Yes, you can add a resource tracking section to the template. Let me know if you need guidance!
This template is perfect for small teams managing multiple projects.
Thank you! I’m glad it’s working well for your team. Let me know if there’s anything more you need!
Can I add additional columns to the Projects sheet?
Yes, the Projects sheet is fully customizable to suit your specific requirements.
Hello! Can I in Task tab filter by Project, Responsible or Progress? For example, I want to see only project X tasks. Thanks!
Currently, you can filter by Projects, you can easily customize to filter by Responsible, Status or Progress.
Thanks! Interesting that possibility to add filter is disabled. What could be the reason for this?
That’s a great question! The filter capability is one of the advanced features included in our Premium Template. We’ve designed the free version to be simple and straightforward, while the premium version unlocks full customization, including filters, and much more.
Is this no longer free? The link leads me to pay option only.
Hi! It is definitely still free. The button on this page is strictly for the Free Version download. Please go ahead and use it; you will not be charged.
ℹ️ This free version allows you to plan up to 10 projects with up to 100 tasks.
👉 The link to the Premium version (for unlimited projects) is separate and can be found in the Intro sheet after you download the file.
Hope this helps!
Thanks
PNRao